Many landlords require a letter of employment from prospective tenants. This is simply a written statement from your employer letting a landlord know that you indeed work for the employer, and it states basic information about your arrangement, such as your salary and title.
If you work for a large company, it probably honors requests for letters of employment all the time. Smaller employers, however, might not be as familiar with this request and therefore could take longer than you would like to handle yours.
Here’s what you should do if a landlord asks you for a letter of employment:
- Talk to your employer. Contact someone in the human resources (HR) department where you work and explain that you need a letter of employment in connection with an apartment you wish to rent. If your company is small and doesn’t have an HR department, ask your office manager for help.
- Offer a sample letter to your employer. If your employer’s representative tells you he knows what to do and will be happy to take care of your request promptly, great. If not, offer him a sample letter of employment to adapt and use for your purposes. This will save time and help ensure that the landlord gets the proper verification promptly.
- Touch base on the delivery method. Ask your employer’s representative if she will fax or mail the letter directly to your landlord or give it to you to send. If the representative will contact the landlord directly, provide her with the correct address and find out from your landlord if the letter should be mailed or faxed to any particular person’s attention. If you will deliver it to the landlord, it’s a good idea to include a cover letter.
- Make sure the landlord is satisfied. After you or your employer’s representative fax or mail your letter of employment to the landlord, call your landlord to confirm that the letter is satisfactory. If your landlord needs additional information, offer to follow up with your employer’s representative or suggest that the landlord do so, if it’s easier.
Don’t be surprised if the landlord insists that the letter of employment come directly from your employer. Many landlords require this as a safeguard to prevent tampering or even fabrication by the employee.